Watershed Watch Workshop Planning Checklist
Workshop_______________Host_____________
Note: If you are organizing a Volunteer Training Workshop, don't let this list scare you. But, it itemizes things you may want to think about as you plan for the event.Step 1: Register your event: If your workshop is registered on the official Watershed Watch Event list, you are eligable for support and materials from the ICC Training Committee and KY Water Watch Office! Call us at 1-800-928-0045 Ext 473 for details.
Materials: 1. Workshop Invitation Packet -Welcome Letter -Map to site -List of what to bring and what to expect. 2. Registration Materials: -Name Badges -Door signs -Extra pencils -masking tape -Post-it notes -Pre-Registration List 3. Training Materials: Phase 1 Stream Sampling: Module 1: Project Logistics and Overview:
-Contact List of steering committee members
-Participant Agreement Form (Salmon colored paper, Two per participant)
-Schedule of events
Module 2. Site Selection and Equipment Checkout
-Site Characterization Sheet
-Field Kits (see list below)
-Existing Sample Site List
-Map books. (KY Atlas and Gazetteers)
Module 3: Sample Collection Protocols
-Sample Procedures Handout (pink cover)
-Blank chain of custody forms
-Set of "dummy" sample containers
-Cooler for show and tell.
Module 4: Field Chemistry
-Field Chemistry Testing Handout (blue cover)
-Paper towels and lab materials
-Check kits for test procedure instructions
Module 5: Field Test at Creek.
-Extra reporting forms.
PHASE 2: Watershed Assessment (Habitat/Biological)
Module 6: Habitat Assessment Protocols
-Habitat Assessment Protocol Booklet (green cover)
-Habitat Assessment forms (at least two per participant)
-Pencils and clip boards
-Measuring Tape (100 Meters)
Module 7: Biological Assessment Protocols
-Biological Assessment Booklet (yellow cover)
-Blue Tally Form
-Bug Identification Sheet (white)
-Bug Identification Key (yellow/buff)
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4. Instructor Materials:
-Laptop with PowerPoint 97 or later
-Projection System and screen
- Instructor's CD or PowerPoints loaded on Laptop.
-Stop Watch, Time Cards and Shepherd's Crook
Grab Sample Collection Station:
-Amber Glass Jar (3)
-Fecal Coliform Sample Container (5)
-1 L Cubitainer (3)
-Latex Gloves
-Cooler
-Nitric Acid/Sulfuric Acid Preservative (optional)
Field Chemistry Station:
-Instructor's pH test
-Instructor's Dissolved Oxygen Test
-Instructor's Clip Board with test instructions
Flow Measurement Station (If you are teaching this)
-Four wooden stakes
-String
-Tape Measure
-Yard Stick
-Orange
-Stop Watch
Biological Monitoring Station
-Dip nets
-Collection Pans
-Hand lens
-identification materials.
Habitat Assessment Station
-Clip board, extra forms
5. Volunteer Field Equipment:
( 1 set per team registered, (about 10/workshop)
-Field Chemistry Sets
-Lamotte Dissolved Oxygen Test Kit
-Lamotte pH test kit
-Spent chemical waste container
-Do/pH instructions
-10 Qt dishpan with sticker and ID labels
-Secchi Disk for Lake Sites
-Conductivity Meter for Special Sites
-meter with box
-Standard Conductivity calibration Solution
-Solution cup (Container)
-Rinse Cup (Container)
-#10 Dip Net
6. Amenities
-Cooler of soft drinks
-Graduation certificates
-T-Shirts?
Meeting Arrangement Tasks
Advanced Setup:
_________-Get key to workshop facility, open room day of show.
_________-Set up registration table.
_________-Set up room tables/chairs AV equipment.
Meeting Agenda Assignments:
_________Welcome/facilitate introductions/Mission Statement
_________State of the River Basin discussion (as people arrive)
_________Project Logistics and Timetable
_________Map Exercise, volunteers choose locations to work
___________Location Selection Counselor
___________Location Selection Counselor
_________Grab Sample Collection Overview
_________Water Chemistry Overview
_________Field Trip Transportation Captians
_________Performance Evaluators.
Phase 2: Watershed Assessment Training
_________Habitat Assessment Instructor:
_________Biological Monitoring instructor
_________Flow Calculation Demonstration
Graduation Assignments:
_________Prepare /get volunteer participant agreements.
_________Register Equipment Check Out
_________Final Site Selection Discussions
Clean up:
_________Survivors